This Privacy Statement is issued by Fingal Public Participation Network, Fingal County Council, Civic Office, Grove Rd, Blanchardstown, Dublin 15 (“Fingal PPN” or “we”).
The purpose of this notice is to inform you of the data relating to you that we may collect and use:
a) through our website, Fingalppn.ie
b) in connection with membership of Fingal PPN,
and the uses we may make of such data.
The following information relates to all visitors to our website Fingalppn.ie:
Personal Data is only collected when our website users register their organisation to become a part of the Fingal PPN network, i.e. name, email address, website, and other information. This personal data is passed on to Salesforce who store and manage our data for us. The Salesforce privacy statement can be found here. Fingal PPN takes all reasonable measures to ensure this data remains secure.
Registration for PPN meetings is handled via contact us forms which will send an email with the data you provided to the relevant linkage group, secretariat, or staff members. These emails will be treated as confidential and not be shared with third parties.
Meetings on this site can have a link to add the event to your Google Calendar and offer an iCal export function to add the event to your Apple Calendar. Either service can share data with other services on its network.
For some events, workshops, and training sessions signup and registration can be set up to use a third-party service provider. The same is the case for events submitted by organisations that are part of the PPN. We do not control this data, nor do we have access to it.
Any other personal information supplied to us in, for example, email correspondence will be treated as confidential and will not be passed on to third parties.
Our website gathers anonymous statistics on the people that use the website, for example what pages they visit and what country they are in.
We may store some information on your computer in the form of a “cookie”. A cookie will permit us to maintain our service to match your needs, interests and preferences. You have a right to refuse to accept cookies.
A cookie is a small text file that is saved on your computer. Most web sites deliver cookies to provide visitors access to various functions on the website. Cookies can be long-lived or short lived. The long-lived cookie holds information and compares it with information you display when you return. Websites that recognise you when you return and provide access codes automatically are examples of this. The short-term cookies are known as session cookies. These are stored temporarily during your visit and are not stored in your computer for long and are regularly deleted when you close your computer. Long lasting cookies can be deleted from “documents and settings” on your computer. However, you may lose many functions that you at present take for granted.
Third party services that you access through our website may also set cookies, for example Facebook, Twitter and YouTube. We have no control over these cookies, but you can choose to block them in your browser settings:
Google also sets a cookie when their content, such as Google Maps or YouTube Video, is embedded in the page.
Examples of cookies on our site:
The following information relates to Fingal PPN member groups/organisations:
Under the provisions of the Local Government (Reform) Act 2014 Fingal Public Participation Network (Fingal PPN) is the official link between the Local Authority and Community & Voluntary, Social Inclusion and Environmental groups within the Fingal area. The remit of Fingal PPN is to ensure that member groups have a voice in Local Authority decision-making, to build the capacity of Fingal PPN member groups and to act as a hub for Fingal PPN members to network, share and receive relevant information.
What we use your information for:
Fingal PPN will use the information your group or organisation provides during registration to send you information about Fingal PPN events, activities and training, information from Fingal County Council that is relevant to Fingal PPN members, information about local and national consultations and any other information we deem legitimate to carrying out our remit.
What types of data do we collect?
Fingal PPN is a Controller of the personal data you, as a member of Fingal PPN provide us when you register with Fingal PPN. We collect the following types of personal data from you:
- Name, Address, Telephone Number, Email.
- We retain records of your queries and correspondence in the event you contact us e.g. by email or phone.
- We retain records of Fingal PPN events that you attend.
- We retain records of information submitted to our surveys.
- If you are a PPN representative on a committee we retain a record of the committee meetings you attend.
- When we take photos or videos at events we maintain a record of whether you consented to the use of your image.
If you provide us with contact information for alternate contacts for your group or organisation, you warrant that you have obtained the consent from the alternate contact for the disclosure and use of their personal data as described above.
Your information is held under the legitimate interest section of the General Data Protection Regulations (Article 6.1.f). because it is necessary to carry out the remit of Fingal PPN.
Where do we store this information?
We store your data on our Salesforce database. Salesforce is a third-party Customer Relationship Management system which complies with the General Data Protection Regulations. When you complete the Fingal PPN registration form on our website this data goes straight to Salesforce – it is not stored on our website server. Fingal PPN will take all reasonable measures to ensure the data held on Salesforce remains secure. Membership applications we receive by post and email are inputted manually into Salesforce and saved electronically in accordance with our data protection policy.
We sometimes use third party online services to manage Fingal PPN event registrations. We will ensure that any third-party service we use is GDPR compliant and that we will take all reasonable measures to ensure the data held on these third-party services remains secure. We will delete any data held from an online registration process within one month of the event taking place.
How long will we store this information?
We will keep your information on record for up to four years unless you specifically request its removal.
Your rights in relation to your personal data:
You have the right to ask us for a copy of your personal data, make amendments to your personal data or delete your personal data at any time.
To do this contact the Fingal PPN manager by email at firstname.lastname@example.org, call us on 01-890 6235, or write to Fingal Public Participation Network, Fingal County Council, Civic Office, Grove Rd, Blanchardstown, Dublin 15.